Doctoral Dissertation

The supervisory committee for the dissertation usually consists of four faculty, though a committee of five faculty is strongly recommended.  The committee must always have at least two regular History faculty, including the primary advisor, and a majority of its members must be Duke University faculty members.  The committee is chaired by the primary advisor, the person most involved in advising a student's research. If necessary, the committee may vary somewhat from the one that oversees preliminary certification, but changes must be approved by the Director of Graduate Studies (DGS) and the Graduate School at least 30 days before the examination.

Continuing members of the committee will have a copy of the dissertation prospectus from the oral phase of the preliminary examination. New members should be given a copy as soon as they join the committee. All committee members should be given subsequent revisions of the prospectus and kept informed about the progress of research and writing. The exact use a student makes of the members of this committee will depend on the committee members' availability and the student's needs. Each professor and student works out this relationship in a different way.

External Sources

Within the discipline of History, funding needs and opportunities vary widely. While foreign research is more expensive than most U.S. history work, there tend to be more funding prospects. Students who plan extended overseas research should familiarize themselves with specific opportunities. Advisors and committee members can help with this, as can more advanced graduate students and professors in other disciplines. A bulletin board in the Graduate Lounge displays funding opportunities, but students should also check with the Office of Research Support.

There are diverse foundation and government programs available but many of them are obscure. The dissertation prospectus can sometimes function as the core for a grant application. In searching out prospects, a student should consider all the different categories into which their research might fit in terms of chronology (e.g. Renaissance Studies), geography (e.g. Asian Studies), subject (e.g. Slavery Studies), or methodology (e.g. Medical History), as well as categories into which they themselves might fit that could qualify them for a fellowship (e.g. as an alumna/alumnus of a particular university).

Internal Sources

The Duke Graduate School has an annual program of awards and doctoral candidates in History. However, the resources are limited and the competition is very keen. The number and size of these awards vary slightly from year to year. The most recent information can be found at the Graduate School's Financial Assistance webpage. Other awards are made within the University and opportunities based in other departments where history graduate students are eligible may exist. Watch messages from the DGSA and the DGS, and from the Graduate School and other units of the university.

The History Department administers the Anne F. Scott History Research Travel Award, which is given to several recipients each spring to cover research expenses, such as travel. Applications are open to Duke Undergraduates and graduate students engaged in research relating to women's history. Notice of the competition is circulated by the History Department. Awards range from $200 to $3000.

Each year, the History Department also offers a special teaching stipend to an advanced graduate student to allow them to teach an undergraduate class as Instructor of Record in the field of military history, that is, the historical study of the military, war, and society. The stipend covers the salary for a student serving as Instructor of Record.

Selection Procedures

The Graduate School's selection procedures and schedule change slightly each year, but the following general rules apply to fellowships administered through the Graduate School:

1. Nominations must come through the Department (the dates vary) so the application process is coordinated through the DGS office.
2. The DGS Office will inform advisors and students of relevant nomination deadlines, and students are urged to watch carefully for these notices and remind their advisors of them.
3. Depending on the fellowship, the department either ranks the applicants or makes nominations. For the most prestigious awards, the department is limited in the number of students it can recommend (usually to two). Either the DGS or the faculty members of the Graduate Committee prepare rankings and nominations.
4. The DGS and DGSA usually ask students to submit applications several weeks in advance of the Graduate School deadline to facilitate the departmental selection process. Usually, students submit to the DGS and DGSA the documentation requested for the specific award, addressed to the Dean of the Graduate School, describing in some detail the nature of their work and the need for support. Keep in mind that this documentation will first be used by the DGS and the Graduate Committee to determine which students go forward to the Graduate School, and then will go forward to the Graduate School where a committee of non-historians will appraise applications from across the university. As always, write clearly and proof read well.
5. Faculty nominators should be aware that their supporting letters will be read by informed, interested non-historians. Brief letters of mild support do not help much nor do letters that are too long. Recently the Graduate School has strongly urged a limit of one page for all recommendations.
6. Once the Department has selected its nominees, the Graduate Committee will let them know if specific revisions would be helpful or necessary for the competition.

From time to time other awards are made within the University and it is important to keep an eye out for opportunities based in other departments where history graduate students are eligible. A bulletin board in the lounge and e-mails to the graduate student listserv announce some options that come to the attention of the DGS, but informal grapevines and networks help too.

The DGS office is required to submit a formal defense announcement to the Graduate School Office at least a full week before the scheduled examination. This notice includes the student's name, dissertation title, and the names of the committee members, as well as the time, place, and date of the exam as agreed upon by the student, the primary advisor, and the committee.

Final Milestone Examination Certificate

A few days before your defense, The Graduate School will generate your final examination certificate and email it to the chair/co-chair(s) of your examination committee and the DGSA of your department. Note: For students in School of Medicine Ph.D. programs, their final examination certificates are generated and released through T3.

Most dissertation advisors will want to see chapters as they are drafted and a student should have at least one other committee member read parts of the early drafts as well. The process for commentary and feedback will differ with each dissertation and students should work with their advisors and committee, and when necessary the DGS, to be sure they receive the counsel they need.

A copy of the finished dissertation – complete with table of contents, full citations, page numbers, and bibliography – should be given to each member of the dissertation committee at least two weeks before the final examination. It is important that students provide their thesis to the committee to allow members time to carefully go through it. Given their other obligations, the sooner committee members have access to the student's work, and the better shape it is in when they receive it, the more the student can expect in the way of productive feedback.

The dissertation must be submitted to the Graduate School office at least 14 days before the scheduled final examination and no later than 5:00 p.m. on the deadline date. It should be accompanied by a 350-word abstract; the abstract will later be sent with the dissertation for microfilming to be printed in Dissertation Abstracts International.

Defense Process

The final examination is normally administered by the supervising committee of five members, though a four-member committee is permissible if the primary advisor is present. The final examination may be in person or via remote videoconference, and all members must participate synchronously for the entire duration of the examination. This oral exam lasts between two and three hours. Since this is a public defense, other persons may attend to listen but they should notify both the student and the chairperson in advance. Questions and discussion concentrate primarily on the dissertation; however, the committee may also ask questions that relate broadly to the major field of study.

Once the exam is over, the candidate and any guests will be asked to leave so the committee can discuss the exam and vote. Your chair and DGS will record the votes on your final examination certificate, sign it, and submit it to The Graduate School. Your committee may vote that you passed but still require minor edits or corrections before final submission. Four of five (or four of four) affirmative votes of those present – including the main supervisor – constitute a pass. 

The Graduate School Bulletin states that "A student who fails the final examination may be allowed to take it a second time, but no earlier than six months from the date of the first examination. Permission to take the second examination must be obtained from the professor who directed the dissertation and from the Dean of the Graduate School. The second examination must be administered by the same committee that conducted the first examination, and all votes must be positive to pass. Failure to pass the second examination renders the student ineligible to continue work for the Ph.D. exam at Duke University."

For the most up to date information please see:
https://graduateschool.bulletins.duke.edu/policies/academic/doctoral
https://gradschool.duke.edu/academics/theses-and-dissertations/

 

Revising and Correcting the Dissertation

The committee may accept the dissertation on the understanding that the student will make minor revisions and corrections to be reviewed and approved by their advisor before the dissertation is deposited with the Graduate School. In this case, they will sign the exam certificate and the abstract sheets and dissertation signature pages. The student will then have up to 30 days after the examination to make the requested changes and improvements.

NOTE: this 30-day period for corrections cannot be granted when there are fewer than 30 days left in the semester. In such cases you must check with the Graduate School to determine the deadline for submitting the completed dissertation.

Depositing the Dissertation

After passing the final examination, and making any necessary corrections and improvements, a student takes the original and first two copies (three sets in all) of the finished dissertation, with 3 abstracts signed by the committee, to the Graduate School office.

At this time the student will be required to sign a microfilming agreement and to pay a fee to cover microfilming costs. Duke dissertations are published on microfilm by University Microfilms (Ann Arbor, MI). At this time the student will also be required to pay to have the original and two copies of the dissertation bound in black covers with gold lettering on the spine. The original and one copy go on file in Perkins Library; the other copy goes to your dissertation advisor. Additional copies may be bound through the Duke Bookstore in the Bryan Center. The student may also pay to copyright their dissertation at this time; this is optional but recommended.